CIN Mandatory on Official Communications

The new Companies Act 2013 requires companies to have the following information on all their communications.

1. Name of Company
2. Registered Office Address
3. Corporate Identity Number
4. Telephone Number
5. Fax Number, if any
6. Website Address
7. eMail Address

All communications refers to:

1. Business Letters
2. BIlls [Invoices]
3. Letter Papers (Letter Heads)
4. Notices
5. Other Official Publications
6. Hundies / Promissory Notes, BIlls of Exchange, etc.

Thus, it would be advisable to have these details in all your official communications including purchase orders, invoices and all other information flow.

We would suggest to have it on the contact us (or equivalent page) on your website and even as a part of your official email signatures / footers as under the new law electronic communications are included as official and legally valid.

In case the company has changed its name, the old name needs also needs to be mentioned for the next two years.

There is no exception for One Person Companies, Small Companies or any other company.

Penalty: Rs1,000 per day, upto a maximum of Rs1 lakh.